PRIVACY POLICY

Last Updated: January 9, 2025

Deer Park Golf and Country Club HOA ("we," "our," or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, share, and protect your information when you visit our website or use our services.

1. Information We Collect

We collect information to provide and improve our services, including:

1.1 Personal Information

  • Name, email address, phone number, and mailing address.

  • Payment details for processing HOA dues or other transactions.

1.2 Communication Information

  • Messages and data from emails, SMS, phone calls, or web forms.

  • Responses to surveys or participation in community activities.

1.3 Usage Data

  • IP address, browser type, device information, and browsing activity on our website.

  • Data collected through cookies or similar technologies for analytics and functionality.

2. How We Use Your Information

We use the collected information for purposes such as:

  • Managing HOA membership records and providing community updates.

  • Sending announcements, event invitations, and payment reminders via email, SMS, or phone.

  • Improving the functionality and user experience of our website.

  • Conducting surveys and analyzing data to better understand community needs.

3. Communication Practices

We may contact you via SMS, email, or phone to share important information.

  • Opt-In Requirement: You must explicitly opt in to receive SMS or email updates.

  • Opt-Out Option: You can opt out of SMS communications by replying STOP to any message, or unsubscribe from emails via the link in the email footer.

  • Message Frequency: Communications may vary based on events, announcements, or HOA activities.

4. Cookies and Tracking Technologies

We use cookies and similar tools to:

  • Improve website navigation and enhance your user experience.

  • Analyze website traffic and optimize content delivery.

  • Track interactions to ensure effective communication.

You can disable cookies through your browser settings; however, doing so may limit website functionality.

5. How We Share Your Information

We do not sell your personal information. However, we may share your data:

  • With service providers for hosting, analytics, or communication services to facilitate HOA operations.

  • To comply with legal obligations or enforce HOA rules and regulations.

  • When necessary, with your consent for additional purposes not specified here.

6. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this policy or to comply with legal obligations.

7. Data Security

We implement industry-standard measures to protect your data, including encryption and secure data storage. However, no method of transmission over the internet is entirely secure, and we cannot guarantee absolute security.

8. Your Rights

Depending on applicable laws, you may have rights such as:

  • Accessing or correcting your personal information.

  • Opting out of specific data processing activities.

  • Requesting deletion of your data, subject to legal or operational requirements.

To exercise these rights, contact us at [email protected].

9. Links to External Sites

Our website may include links to external resources, such as local government services or utilities. We are not responsible for the privacy practices of these external sites and recommend reviewing their policies.

10. Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The most current version will always be available on this page.

11. Contact Us

If you have questions or concerns about this Privacy Policy, please contact:

Deer Park Golf and Country Club HOA

Email: [email protected]

© Copyright Deer Park Golf and Country Club HOA 2025. All rights reserved.